Privacy policy

This section outlines the policies regarding the collection, use, and disclosure of personal data from Skillogies users, in accordance with Polish and European data protection laws.

By using the Skillogies service, you consent to the collection and processing of information in accordance with this privacy policy.

Skillogies operates as the data controller.

Disclaimer: Skillogies is a product of SKILLOGIES Pawel Serafinko, meaning that this privacy policy applies to Skillogies. References to „Skillogies”, „us” or „we” pertain to skillogies.com, SKILLOGIES Pawel Serafinko and any websites, applications, services as well as software associated with and owned by Skillogies.

When you register as a Skillogies user, you provide us with your basic information and any details you wish to include in your resume, cover letter, or online portfolio, as well as data that can help Skillogies support you in job searching and career development. If you choose to use the paid features of the service, we may also ask for payment details.

The mandatory personal data required to create an account include your email address and password. These details are essential for creating a personal account and using the Skillogies service. Refusal to provide this information will prevent you from using the service. We recommend regularly updating your account information.

Like many other websites and applications, we also collect information sent by your browser during each visit to the Skillogies website and app. This data may include information such as your computer’s IP address, your location (city, country), browser type and version, the pages of Skillogies you visit, the time and date of your visit, the time spent on those pages, and other statistics (collectively referred to as „Personal Data”).

Your personal data is used solely for purposes related to the functioning of Skillogies, in the following ways:

• Operation and Services: To ensure the operation of Skillogies and provide top-quality services, such as verifying your identity during login and auto-filling templates with the information you provided.
• Personalized Experience: To tailor Skillogies services to your needs and provide you with a personalized experience. This may include displaying ads related exclusively to our services and products, as well as marketing information about products and services that may benefit you in your job search and career development.
• Updates and Information: To inform you about operational updates and information regarding Skillogies, such as notifications about changes, updates, or security enhancements.
• Content Delivery: To send you relevant and inspiring content that may interest and support you at various stages of your career.
• Technical Analysis: To conduct technical analysis aimed at improving the services provided by Skillogies.
• Activity Monitoring: To monitor activity on Skillogies, identify potential fraudulent activity, and ensure compliance with the terms of service.
• Customer Relationship Management: To manage our relationship with you, for instance, by responding to your comments or inquiries, requesting your feedback, or inviting you to participate in surveys.
• CRM Management: To manage CRM tools, which enables better, efficient, and personalized communication and experiences related to Skillogies products and services.

To ensure the security of your data, Skillogies may combine personal data collected through various channels: using our website/application, newsletter subscription, your name, email address, city, country, and information from third-party cookies (third-party data does not contain personal information but general information about the audience) regarding your interests, demographics, and preferences (e.g., age group, education, professional preferences). The purpose of this is to conduct general marketing research, customer analysis, segmentation, and statistics. Additionally, we may use this information to assess your interests and preferences to personalize your job search, career orientation, and use of the website/application, as well as to optimize the services received from Skillogies.

If you have subscribed to receive newsletters, Skillogies will also use your personal data to tailor the content of the newsletters to your interests and deliver personalized offers.

Skillogies may use external service providers to store, access, and process your personal data. If these external service providers process data outside the EU, the transfer of personal data will be conducted in accordance with the European Commission’s standard contractual clauses. When using our services within the EU, we aim to minimize data transfers outside the EU, for example, by using cloud infrastructure located within the EU, though some processes, such as emails or payments, may still be conducted in line with the European Commission’s standard contractual clauses.

If you use Skillogies services outside the EU-USA or in accordance with the European Commission’s standard contractual clauses, with your explicit and separate consent to the provisions of this privacy policy, we may temporarily store your data and provide Skillogies-related content and services via cloud servers located outside the EU/EEA or USA, to ensure better operation and experience of our products and services.

Your personal data will be stored on our servers for as long as necessary, but no longer than 6 years from the date of your last use of the service. This allows you to log back into your account, even after a longer period of inactivity, to update your job application documents when seeking new employment.

Skillogies processes users’ personal data based on several key legal grounds:

1. Contractual Necessity: The legal basis for processing personal data is the performance of a contract for service provision. Users are required to provide necessary data to fulfill the contract. Failure to provide such data will prevent Skillogies from providing services.
2. User Consent: In some cases, processing of personal data will be based on user consent, if given. Examples include managing online registrations, Skillogies’ applications, and other services, as well as responding to user requests regarding their rights, inquiries, and complaints.
3. Legitimate Interests: In other cases, Skillogies may process personal data based on its legitimate interests. For example, profiling users as described in section 2 and sending satisfaction surveys aim to understand users’ needs and expectations, further enhancing the services and products offered.

Withdrawal of consent may affect Skillogies’ ability to fulfill the contract for service provision.

Skillogies’ legitimate interests include ensuring the security of the website, services, and applications, as well as gaining a better understanding of users’ requirements and satisfaction, ultimately improving their experiences while using our services and making purchases.

Your personal data may be shared with our trusted external service providers who operate on our behalf to manage, maintain, and support our IT systems and infrastructure, our services, websites/applications, manage payment solutions, conduct statistical analysis, send newsletters, display Skillogies-related promotions, and provide career development advice through content created by Skillogies, as well as customer support and other essential services.

Transfer of your personal data to another legal entity may occur in the event of a transfer of our company or its parts as part of reorganization, asset sale, consolidation, merger, or similar operations. In such cases, we will contact you in advance via the email used to register your account on Skillogies.

Additionally, personal data may be disclosed in specific situations, such as when you have given consent for the disclosure of personal data or when it is necessary to achieve the purpose for which the data was collected. Disclosure may also occur when there are legitimate grounds to believe that it is necessary to identify, contact, or initiate legal proceedings against a person who may be causing harm, injury, or interference (intentionally or unintentionally) with our rights or property, users, or any other individuals who may suffer harm as a result, or when it is necessary to establish, investigate, or defend legal claims.

Like many other websites and applications, Skillogies uses cookies to gather information. You can configure your browser to reject all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, some features of Skillogies may not be available to you.

Cookies used by Skillogies are intended to facilitate the use of browsing quality improvement features. They also serve to measure the performance of the website/application and how users interact with its content. Skillogies also uses them to store login data, which speeds up and simplifies access to the site/application.

Cookies are small text files containing small amounts of information that are downloaded to your device when you visit a website/application. They are then sent back to the website/application during each subsequent visit or to another website/application that recognizes that cookie. Cookies are useful because they allow a website/application to recognize your device and perform a variety of functions, such as facilitating smooth navigation between pages, remembering user preferences, and enhancing user comfort. They can also assist in tailoring internet ads to your interests, supporting the job search and career development process.

Skillogies may also use so-called „pixel tags,” „web beacons,” „clear GIFs,” or similar tools (collectively „pixel tags”) on certain pages of the website and in HTML format email messages. These tools compile aggregate statistics on website usage and response rates. A pixel tag is an electronic image, often a single pixel (1×1), that is typically invisible to visitors but may be associated with cookies on the hard drive of a site visitor. Pixel tags allow us to count users who have visited specific pages of the website, provide brand services, and assist in evaluating the effectiveness of promotional or advertising campaigns. For HTML-format email messages, pixel tags may inform the sender whether and when an email message has been opened.

To enhance Skillogies services, better understand your needs and preferences, and provide the best quality of service on our platform, we use cookies and third-party pixel tags that enable us to:

• Create better content that enhances your enjoyment and streamlines the job search and career development processes.
• Deliver discounts, promotions, and seasonal offers that help save you time and money.
• Conduct tests to simplify our services and create the best features to support your career.
• Present content tailored to your region and unique examples, advice, and tutorials aligned with local recruitment trends.
• Measure the performance of our services to improve and provide the best experiences.

You can accept or reject cookies by adjusting your browser settings. However, disabling cookies may prevent you from accessing all interactive features of Skillogies. Modern web browsers allow you to control cookie storage settings through browser settings.

In accordance with the Polish „Personal Data Protection Act” regarding the protection of individuals with regard to the processing of personal data and the free movement of such data, as amended and supplemented, Skillogies is obligated to securely manage and use personal data that you provide only for specified purposes.

As stated in this Privacy Policy, Skillogies always strives to protect your personal data. However, if you choose to share your professional documents through our sharing option (which includes sharing a link to your digital application or sharing documents to receive feedback) within software, websites/applications, or services of third parties, you do so at your own risk and with your consent, acknowledging that Skillogies cannot be held responsible for what happens to personal data once it is shared outside of Skillogies.

The security and protection of your information also depend on you. If we have provided you (or if you have chosen) a password or access via a unique link to your email address allowing access to certain parts of Skillogies, you are responsible for maintaining the confidentiality of your password and the content in your inbox. Please do not share your password or unique information received on your email account or login link with anyone. Exercise caution when sharing information in public areas of Skillogies, such as forums/comments.

Information that you voluntarily decide to make public will be accessible to anyone who has access to that specific software, website/application, or service, and therefore, we cannot protect it. By default, all your data is private. However, if you share application documents on social media through our web application or elsewhere, or share your online application via a unique URL, email, in public areas of Skillogies, or through software, websites/applications, or third-party services, we cannot guarantee the privacy of data used in those documents, and Skillogies cannot be held responsible for what happens to them after sharing. Therefore, we advise caution in where and to whom you share your documents or other professional information created/shared through Skillogies.

We have implemented measures to secure your private information from accidental loss and unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls. Unfortunately, transmitting information over the internet is not completely secure. While we strive to protect your private information, we cannot guarantee the security of your personal information transmitted to Skillogies. Any transmission of personal data is at your own risk. We are not responsible for circumvention of any privacy settings or security measures on Skillogies. However, our team always makes every effort to keep your data as secure as possible.

Skillogies uses external service providers to monitor usage, ensure proper functioning, maintenance, and improvement of its services. This usage may include the following personal data: IP address, cookies, etc.

By using our services, users understand and agree that Skillogies cannot be held responsible for unauthorized or improper use by external service providers (e.g., cookie hijacking).
Users may, for reasons arising from their particular situation, at any time object to such lawful processing by writing to us at contact@skillogies.com.

You have specific rights under the applicable data protection laws. Some of these rights are detailed and include exceptions, so we recommend familiarizing yourself with the relevant regulations and guidelines from regulatory authorities to fully understand these rights. Below is a summary of these rights.

1. You have the right to confirm whether Skillogies processes your personal data and the right to obtain detailed information about this processing and copies of your data in certain cases.
2. You have the right to correct inaccurate personal data and to complete incomplete data, taking into account the purpose of their processing.
3. In some situations, you have the right to have your personal data erased without undue delay. These situations include when the personal data are no longer necessary for the purposes for which they were collected or otherwise processed, when you withdraw your consent on which the processing is based, when the data have been unlawfully processed, or when the data are processed for direct marketing purposes.
4. In some cases, you have the right to restrict the processing of your personal data. This means that we can store your data but not process them in any other way unless you consent to it, it is necessary for the establishment, exercise, or defense of legal claims, to protect the rights of another natural or legal person, or for reasons of significant public interest.
5. If the processing of your personal data is based on your consent and carried out by automated means, you have the right to receive your personal data in a structured, commonly used, and machine-readable format. This right does not apply if it would adversely affect the rights and freedoms of others.
6. You have the right to object to the processing of your personal data based on legitimate interests pursued by Skillogies or a third party, including profiling for direct marketing purposes. In such cases, we will stop processing your data unless we have compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing is necessary for the establishment, exercise, or defense of legal claims.
7. You also have the right to withdraw your consent to the processing of your personal data at any time if the processing is based on your consent. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

If you choose not to provide or later withdraw the required consents, this may result in limitations on your ability to use our services.

We take all necessary measures to protect your personal data and inform you about how we process your data in accordance with applicable data protection laws. If you have any questions about the processing of your data or wish to exercise any of the above rights, please feel free to contact us. You can also withdraw your consent to receive newsletters and other communications at any time by following the instructions provided in each email or other communication from us.

If you have created an account on our platform, you can manage your account, including deleting it, by logging in and using the appropriate options.

Skillogies reserves the right to make periodic changes to its Privacy Policy. In the event that such changes are implemented, Skillogies will make reasonable efforts to notify you visibly and appropriately, for instance, by displaying a prominent notification on the Skillogies website or sending an email. In some cases, we will notify you in advance. Therefore, we recommend carefully reviewing each such notification.

If you have any questions, feel free to reach out to us via email at contact@skillogies.com or info@skillogies.com.

If you believe our Privacy Policy is incomplete or misleading, please notify us promptly.

You always have a choice, so if you do not agree with our Privacy Policy, we recommend refraining from using Skillogies services.

Last update: June 23, 2024

SKILLOGIES Pawel Serafinko
VAT ID: 9251904169, REGON: 302283406
Poland, 30-554 Cracow, Zamknieta Street No. 10, Suite 1.5